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Microsoft Outlook has undoubtedly revolutionized the way of communication. Outlook save its data in PST file format along with the attachments. Sometimes, users want to extract attachments from Outlook due to various reasons. As attachments are the reasons for the increase in mailbox size. This can lead to some problems like corruption of PST files, effect on Outlook performance, and running into limits of mailbox size set by system administrators. Consider the following scenarios to understand the need to extract Outlook attachments from PST file clearer:
“Suppose a user is using Outlook and he has lots of attachments due to, which Outlook is working in a slower speed. So, to avoid this the user can remove or save all attachments from Outlook email to the desired location from where the attachments can be used later”
Steps to Download All Hotmail Emails to Outlook File Step 1: Download and Run Hotmail Backup Tool and login with a Hotmail account. Step 2: Select Outlook format to download all Hotmail emails. Step 3: Browse a location to save Hotmail emails on Windows / Mac system. Step 4: Click on Start to download all Hotmail emails to Outlook. Dec 17, 2016 While having disappearing Mail attachments can be alarming, you can usually resolve this issue with a two-step process. While this is aimed at resolving disappeared attachments on MacOS Sierra Mail app, it will likely work with other versions of Mac OS that have disappearing or vanished email attachments as well.
“I am working in an organization where we have to use Outlook for the exchange of emails. Now, due to so many attachments the size of my PST file has been increased and I know this may lead to the corruption of PST files. Therefore, I want to know that how to download multiple attachments from multiple emails in Outlook?
Methods to Extract Attachments from Mutliple Emails in Outlook
- To have Mail automatically download other types of attachments (such as spreadsheets or zipped files), click the pop-up menu, then choose an option: All: Mail always downloads these attachments.
- Attachment Download for Gmail is a simple way to download your attachments from your Gmail. Run application, login to Gmail press Go, chose where you want to save all attachment from this folder and thats all! It 's never been so easy!
In the following section, we will discuss four different methods to download attachments from Outlook.
Method 1: Save all Attachments in One Email Message
- Firstly, you need to select the email message to save all its attachments
- Now, click on one of the attachment of that email message
- On the attachment tab you can see the option of “Save All Attachments” from Actions group
- Finally, save the attachments to the selected folder and then, click on “OK”.
Method 2: Save Outlook Attachments Using VBA
- Press “Alt key and F11” simultaneously to open VBA Editor
Note: You can download VBA Macro from http://gallery.technet.microsoft.com/office/Save-attachments-from-5b6bf54b
- Now, in VBA Editor click on “File” and then, on “Import File” and import the downloaded file
- After this, Save and then, close the VBA Macro dialog
Note: To proceed further enable all macros in Microsoft Outlook
- Now, select the email messages whose attachments you want to export
- Then, press Alt Key and F8 key simultaneously to open Macros dialog box
- In Macros box, select “ExecuteSaving” and then, click on “Run”
- Now finally, a pop-up window will come select a folder where you wan to save the attachments.
Method 3: Rule to Download Attachments in Outlook Automatically
- Firstly, you need to open Outlook and then, click on Rules >> Manage Rules and Alerts
- Now, a click on “New Rules” and click on “Apply rules on message I received” followed by “Next”
- Now, a window will pop-up click on the option of “Yes”. After this, you will see many option put a mark in front of “Run a script”. You also need to choose a name of the script then, click on “OK”. To proceed further click on “Next”.
- You can see the saved attachments on the desired location.
Limitations
Users can go for manual methods but there are some limitations attached to these methods.
- Manual methods are time consuming
- Sometimes these methods are very complicated
Method 4: Expert Solution to Extract Outlook Attachments
User can use a software namely Outlook Attachment Extractor to avoid the limitations of manual methods. With the help this software they can easily extract all the attachment in one go. This software retains the data integrity throughout the process. Users need to perform these mentioned steps to save the attachments from Microsoft Outlook.
Step 1: Download and Run Tool
- Firstly, click on Start Menu >> All Programs >> Outlook Attachment Extractor
- Screen will pop-up of Attachment Extractor
Step 2: Access Screen
- Click on “Open” and then, Outlook Attachment Extractor will show a screen
Step 3: Add PST File
- In this step, add the PST file or folder from which you want to save the attachments
- In this remove you can see a Remove button, this is to remove chosen PST files
Step 4: Select Hierarchy Filters
In this step you need to choose various hierarchy system as given below:
- Folder Hierarchy
- Subject Wise Folder Hierarchy
- No Folder Hierarchy
Step 5: Extract Attachments from Different PST files
- Browse the destination path of PST files. This would automatically start the process extraction of PST files
- Now, select a local destination path for PST files
Step 6: Save MS Outlook Attachments
- You can view the progress summary of PST files provided by the software
- It provides the current status of files
Step 7: Choose Destination Point
Finally, click on “OK” button to end the PST extraction. By this step the process will be completed.
Conclusion
Outlook is one of the popular email clients to exchange the information from one organization to other organization. Attachment is a very important part of an Email and after understanding the need to extract Outlook attachments from PST files we have learned some methods for the same in this write-up. User who want to know how to extract attachment from Microsoft Outlook? Can use any of the methods as per their requirement.
Alphy Thomas | Modified: 2020-07-18T13:02:33+00:00 | Error, Tips|
Outlook is one of the most prominent email client application preferred by Mac users. But sometimes Mac Outlook spark up unnecessary error due to which email communication get halts. Nowadays, Mac Outlook user are continuously facing various errors such as Mac Outlook 2016 not downloading attachments, Mac Outlook 2016 attachments greyed out or attachments not showing up. Thus, we will discuss all these errors in the consecutive parts. For now, we will consider the Outlook for Mac not downloading attachments in this blog along with their resolutions.
Top Free Methods to Fix Mac Outlook 2016 not Downloading Attachments
Among all of the Microsoft Office programs, Outlook is one of the most widely used email application, especially in a business environment. Moreover, it is available for both Mac and Windows platform but it supports different file format for saving data. As everyone knows, the primary work of these email programs is to send or receive emails. Thus, if a Mac Outlook user is unable to download the attachments then, it becomes a serious issue and cannot be ignored. https://evercountry276.weebly.com/best-free-mac-apps-download.html.
Therefore, in the upcoming section we are going to describe a manual procedure to let users know how to troubleshoot Mac Outlook 2016 not downloading attachments issue. Before proceeding this, first let us consider the following scenario, which is taken from forum site:
“A couple of days, I have to travel for work but facing a problem in Mac Outlook 2016 linked with MS Exchange account to my official id. Within it, some of the random mails do not show attachments. Even I have not deleted any messages still Outlook for Mac attachment not downloading. Although I am unable to know the reason behind it as it is not showing any error message. I failed to fix these kinds of problems. So, I am searching for a quick solution that helps to fix this Outlook for Mac not downloading attachments as soon as possible.”
Several Reasons of Mac Outlook 2016 Attachment Problem
If users are facing any issue while downloading the attachments in Mac Outlook, then there should be certain reason behind. This problem is mostly experienced by end users when they upgrade the version of Microsoft Outlook. There could be some compatibility, which sometimes may lead to result in such type of problem in Outlook for Mac. The main problem with the Outlook application not with the file format. So, users need to fix Outlook for Mac Not Downloading Attachments by using manual tricks described in the next section.
Direct Approach to Fix Outlook for Mac Not Downloading Attachments Issue
Sometime users have an urgent need of email attachments but they are facing an attachment not downloading issue in their Mac Outlook. Also, no have that much of time in urgency to follow the manual techniques. So, in that troublesome situation users can try an automated solution to download the attachments from Outlook for Mac. Outlook Attachments Extractor Mac is tool which is developed only for attachments extraction task.
This software is capable to download multiple email attachments in few minutes without losing and data. So, follow the five simple steps to get rid of this issue and download your attachments from Outlook for Mac.
Step 1: Download the tool and install it on your machine.
Step 2: Choose Auto-Locate Mac Outlook 2019/2016/Office 365 Profiles option.
Step 3: Select Maintain Folder Hierarchy option.
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Step 4: Click on the Change button to select the destination location.
Unifi discovery tool mac download. Step 5: At last click on the Export button to download the attachments.
Also Read: How to Archive Emails in Mac Outlook 2016/2011?
3 Approaches to Fix “Outlook for Mac not Downloading Attachments” Issue
When it comes to fix Outlook 2011 for Mac not downloading attachments issue, then there are various troubleshooting approaches available. In this section, we will discuss top three methods to Mac Outlook 2016 not downloading attachments problem:
Approach #1: Check for All Updates
First of all, the users can try to check Outlook have some updates. Now, for doing same, users must have to follow below steps:
- Open Mac Outlook 2016 on your local machine
- After that, go to the Help option
- Next, you can select Check for Updates option
You can simply follow the above instructions in the AutoUpdate application and fix this issue. If it does work move to the next approach.
Export Mac Outlook 2016 to PST By Using OLM Converter Software
Approach #2: Download Attachment via Office 365 Account
If users have Outlook for Mac account synced with MS Office 365, then it is really that easy to view and download all attachments. Moreover, it is one of most reliable ways to download the attachments from Mac Outlook in case of emergency. If it fails then, users can go for next solution to fix Mac Outlook 2016 not downloading attachments problem.
Approach #3: Empty or Clear the Cache on Mac
There might be possibility that there is some synchronization problem in MS Outlook and attachment getting stuck in midway. Therefore, to fix this Outlook for Mac not downloading attachments error, follow the step-by-step procedure as given below:
- Initially, choose the navigation pane and then, right-click on the account
- In the next step, click on the Properties option
- After that, click on the Empty Cache option
- Right-click on a particular folder that contain email attachments, which are not downloading
- Finally, hit on Synchronize Now option
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All these manual methods are very useful to troubleshoot Outlook 2016/ 2011 for Mac not downloading attachments. Follow any of the approach that will definitely overcome this issue and users can easily download their emails in Mac Outlook 2016 without any complications.
Bottom Line
Auto Download Outlook Attachments
It is always necessary to eliminate any sort of errors related to Mac Outlook as these errors may lead to data loss. Out of which, one such error message showing like this “Mac Outlook 2016 not downloading attachments”. Therefore, in this write-up, we have discussed a manual procedure to fix this issue. Furthermore, we have discussed various reasons behind the occurrence of this error. Thus, end users can follow any approach as per their need or convenience.
Outlook Automatically Save Attachment
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